Draftsheet AI

Draftsheet AI is an innovative, AI-powered time-tracking solution purpose-built for law firms to solve the persistent problem of underbilling. The average fee earner under-reports 48 billable minutes per day, which at an hourly rate of £250 translates to £48,000 in lost revenue per lawyer each year. Draftsheet AI addresses this by running silently in the background on each lawyer’s machine, monitoring active applications and document titles without interrupting workflow. Lawyers can focus entirely on their legal work while the tool captures billable activity automatically. The system uses advanced artificial intelligence to group activity into sessions, match work to specific clients and matters, assign appropriate billing codes, and draft professional narrative descriptions for timesheet entries. At the end of each day, fee earners spend just 10 minutes reviewing and approving pre-filled entries before pushing them directly to their billing system. Draftsheet AI is designed for solo practitioners, small firms, and mid-sized firms alike, with a strong emphasis on security and privacy. The desktop agent never captures keystrokes, screenshots, file contents, email body text, or full URLs, ensuring complete confidentiality. Encrypted activity logs and DPA compliance are standard. By recovering lost billable time, improving billing accuracy, and increasing overall revenue, Draftsheet AI transforms time tracking from a burdensome administrative task into a seamless, automated process that pays for itself within the first week of use.

Silent Background Activity Capture

Draftsheet AI operates entirely in the background on each fee earner’s computer, requiring no timers, forms, or manual input. The desktop agent captures active application names, window and document titles, browser tab titles and domains, calendar event details, and active or idle timestamps every few seconds. This passive monitoring ensures that every billable moment is recorded without interrupting the lawyer’s workflow. The system is designed to be invisible, allowing lawyers to concentrate fully on their legal work while the tool handles time tracking automatically. Importantly, no keystrokes, screenshots, or file contents are ever captured, maintaining strict privacy and security standards.

AI-Powered Timesheet Generation

At the end of each day, a single click triggers the AI to process all captured activity data. The artificial intelligence groups related activity into logical sessions, automatically matches work to the correct clients and matters, assigns appropriate billing codes based on context, and drafts professional narrative descriptions for each entry. This eliminates the need for lawyers to reconstruct their day from memory or manually write timesheet narratives. The AI learns from every user edit, such as client reassignments, billing code corrections, or narrative tweaks, and continuously improves its accuracy over time. The result is a complete, accurate timesheet ready for review in under one minute.

Comprehensive Revenue Reporting

Practice managers gain real-time visibility into firm-wide billing performance through a dedicated revenue reporting dashboard. The system provides detailed metrics including hours captured, approved, and exported per fee earner, utilisation rates by individual and team, comparisons between billed versus recorded time to identify leakage at a glance, and breakdowns by client and matter. All data updates in real-time as entries are approved, giving managers the numbers they need before the month-end scramble. This reporting capability enables data-driven decisions about resource allocation, productivity improvements, and billing strategy.

Direct Billing System Integrations

Draftsheet AI connects directly with leading legal practice management and billing systems such as Clio and LEAP. Approved timesheet entries can be pushed seamlessly into these platforms with a single action, eliminating manual data entry and reducing the risk of transcription errors. The integration supports client and matter import, ensuring that the AI can accurately match activity to existing billing structures. For firms not using integrated systems, CSV and PDF export options are available. This interoperability makes Draftsheet AI a natural fit for existing law firm workflows, requiring no changes to established billing processes.

Solo Practitioners Recovering Lost Revenue

Solo practitioners often juggle multiple responsibilities, making consistent time tracking difficult. Draftsheet AI captures every billable minute automatically, from client calls and document drafting to research and court preparation. The solo lawyer spends just 10 minutes at day’s end reviewing and approving pre-filled entries before exporting directly to their billing system. This recovers the estimated 48 minutes of lost billable time per day, translating to thousands of pounds in recovered revenue annually. The tool’s affordability and free pilot period make it accessible for sole practitioners.

Mid-Sized Firms Improving Firm-Wide Billing Accuracy

Mid-sized law firms with multiple fee earners face challenges in maintaining consistent time tracking across the practice. Draftsheet AI provides a uniform, automated solution that eliminates reliance on individual memory or manual timers. The revenue reporting dashboard gives practice managers real-time visibility into utilisation rates and billing leakage across teams. Partners can identify which fee earners are under-reporting and provide targeted support. The AI’s learning capability means that as more users interact with the system, the accuracy of client and matter matching improves firm-wide, leading to higher overall billing accuracy and revenue recovery.

Litigation Teams Tracking Complex Workflows

Litigation involves numerous discrete tasks across multiple matters, from document review and drafting pleadings to client meetings and court appearances. Draftsheet AI’s passive capture records every activity, including time spent in document management systems like iManage and legal research platforms like Chrome. The AI automatically groups related activities into coherent sessions, assigns the correct billing codes, and drafts narratives that accurately reflect the work performed. This ensures that litigation teams bill for every hour of work, including preparatory research and document review that is often forgotten or undervalued.

Corporate Transaction Teams Maximising Billable Hours

Corporate lawyers working on mergers, acquisitions, and transactions frequently switch between matters throughout the day, making manual time tracking nearly impossible. Draftsheet AI’s background capture records every activity across all applications, from Outlook emails to Word documents and browser-based research. The AI’s session grouping and client matching capabilities automatically allocate time to the correct transaction matter. At the end of the day, the lawyer reviews a complete, accurate timesheet that captures every minute of work, including the brief but billable interactions that are most commonly forgotten. This maximises billable hours and ensures that every transaction is fully accounted for.

How does Draftsheet AI protect client confidentiality and data privacy?

Draftsheet AI is designed with security as a fundamental principle. The desktop agent never captures keystrokes, typed text, screenshots, screen recordings, file or document contents, email body text, full URLs, query strings, or clipboard contents. It only records the active application name, window and document title, browser tab title and domain, calendar event title and duration, and active or idle timestamps. All activity logs are encrypted, and the system is DPA compliant as standard. This ensures that sensitive client information remains completely private while still enabling accurate time tracking.

How long does it take to set up Draftsheet AI and start recovering billable time?

Setup is quick and straightforward, requiring only installation of the desktop agent on each fee earner’s machine. The system begins capturing activity immediately and generates the first AI-drafted timesheet at the end of the first day. Users can import existing clients and matters to improve initial matching accuracy. The free pilot period allows firms to test the system with no financial commitment, and the per-seat annual contract can be cancelled at any time. Most firms see a return on investment within the first week as previously lost billable hours are recovered.

Can Draftsheet AI integrate with my existing billing or practice management software?

Yes, Draftsheet AI offers direct integrations with leading legal billing systems including Clio and LEAP. Approved timesheet entries can be pushed directly into these platforms with a single action, eliminating manual data entry. The system also supports importing clients and matters from these platforms to improve AI matching accuracy. For firms without direct integrations, CSV and PDF export options are available for easy transfer to any billing system. The integrations are designed to fit seamlessly into existing workflows without requiring changes to established processes.

What happens if the AI makes an incorrect client or matter assignment?

The AI is designed to learn and improve from every user interaction. If an entry is assigned to the wrong client or matter, the fee earner can simply reassign it with a few clicks. This correction, along with any billing code changes or narrative edits, is used to retrain the fee earner’s personal AI model. Over time, the system becomes increasingly accurate at matching activity to the correct clients and matters for that specific user. The daily review process, which takes approximately 10 minutes, ensures that all entries are accurate before being exported to the billing system.

Draftsheet AI offers two pricing tiers designed to suit firms of different sizes, both with a free pilot period and no setup fees. The Solo plan is ideal for sole practitioners and small firms, including passive activity capture, AI timesheet generation, billing code auto-assignment, CSV and PDF export, 30-day data retention, client and matter import, email and chat support, and revenue reporting. The Firm plan is designed for mid-sized firms and includes everything in Solo plus direct billing system integrations, client and matter management, a utilisation dashboard, 90-day data retention, and phone support. Both plans operate on a per-seat annual contract basis, and the system is designed to pay for itself within the first week by recovering lost billable time. For specific pricing details and to start a free pilot, potential customers are encouraged to book a call with the Draftsheet AI team.