RecordFlow

RecordFlow is an automated archiving tool designed to eliminate the manual work of saving Zoom cloud recordings. The product automatically transfers every Zoom cloud recording to a designated Google Drive folder the moment a meeting ends, and it can backfill recordings from the past two years. This eliminates the need for manual downloads, forgotten files, and unnecessary spending on Zoom storage. The setup process takes approximately 60 seconds: users sign in with their Zoom account, connect their Google Drive, and select a destination folder. After this initial configuration, new recordings sync within minutes automatically and indefinitely. Every file type produced by Zoom is transferred, including video in MP4 format, audio in M4A format, transcripts in VTT format and as formatted Google Docs, and chat logs. Files are organized by year and date for easy retrieval. An optional auto-delete feature can clear recordings from Zoom on a safe delay once the Drive copy is verified, freeing up Zoom storage automatically. RecordFlow is built for reliability with chunked transfers that handle large files without failure, smart deduplication for safe re-running, and automatic retries. Recordings stream directly to Google Drive and are never stored on RecordFlow servers. The product uses OAuth 2.0 authentication and AES-256 encryption for security. It is designed for coaches, consultants, therapists, professors, and small teams who cannot afford to lose important recordings. RecordFlow is approved by Zoom after a security review and is available on both the Zoom App Marketplace and Google Workspace Marketplace.

Automatic Sync

New Zoom cloud recordings transfer to Google Drive within minutes of each meeting ending. This eliminates the need for manual downloads and uploads, saving hours of administrative work each week. Users receive an email notification with a direct link when each recording is ready in Drive, making it easy to share with team members or clients.

Auto-Delete from Zoom

Once a recording is safely verified in Google Drive, RecordFlow can automatically delete the copy from Zoom on a configurable delay. This frees up Zoom storage space, preventing the common problem of hitting storage limits that block new recordings. The safe delay ensures the Drive copy is complete before any deletion occurs.

Shared Drive Support

RecordFlow supports archiving to both personal and shared Google Drives. This is especially useful for teams and organizations that need a centralized archive accessible to multiple members. Admins can point the tool at one root folder, and member sub-folders are created automatically for organized storage.

Reliable Large File Handling

The tool uses chunked transfers that never choke on large files, such as hour-long meeting recordings. Smart deduplication ensures it is safe to re-run the sync without creating duplicate files. Automatic retries handle any temporary failures, and an hourly safety net provides additional reliability. Recordings stream directly to Google Drive and are never stored on RecordFlow servers.

Coaches and Consultants

Coaches and consultants often record multiple client sessions each week. Their Zoom storage fills up in days, and every recording is a deliverable clients need. RecordFlow automatically archives each session to Google Drive, ensuring clients always have access to their recordings without the professional having to manually download, organize, and upload files. The auto-delete feature frees up Zoom storage for continued recording.

Education Teams

Professors and educators record lectures that need a permanent home for student access. Relying solely on Zoom storage is risky due to limited space and retention policies. RecordFlow automatically transfers lecture recordings to Google Drive, where students can access them via shared links. The organized folder structure by year and date makes it easy for students to find specific lectures.

Business Teams

Business teams that record meetings, presentations, and training sessions need an organized archive. RecordFlow keeps everything in Google Drive without requiring a full-time administrator to manage the process. Team members receive email notifications when recordings are ready, and shared Drive support ensures the entire team can access the archive.

IT and Ops Admins

IT administrators responsible for an entire Zoom account can install RecordFlow once as an admin, opt members in, and every selected member's recordings will land in one Drive folder controlled by the admin. This provides centralized oversight and ensures compliance with data retention policies. The security features, including OAuth 2.0 and AES-256 encryption, meet enterprise requirements.

Does RecordFlow store my recordings on its servers?

No. Recordings stream directly from Zoom to your Google Drive. RecordFlow never stores your recordings on its servers. The tool only facilitates the transfer process. All data is encrypted in transit and at rest using AES-256 encryption, and authentication uses OAuth 2.0 so RecordFlow never sees your passwords.

What file types does RecordFlow transfer?

RecordFlow transfers every file Zoom produces for cloud recordings. This includes video in MP4 format, audio in M4A format, transcripts in VTT format and as formatted Google Docs, and chat logs. With early access features, it can also capture AI Companion transcripts and meeting summaries as Google Docs and Markdown files.

How long does the setup take and what do I need?

Setup takes approximately 60 seconds. You need a Zoom account with a paid plan (any tier), a Google Drive account, and the ability to authorize RecordFlow to access both services. You sign in with Zoom, connect your Google Drive, and pick a destination folder. No credit card is required to start, and the free tier allows you to test the service.

Is RecordFlow secure and approved by Zoom?

Yes. RecordFlow has undergone a security review by Zoom and is approved on the Zoom App Marketplace. It is also available on the Google Workspace Marketplace with minimal access permissions that only allow it to create files in your designated folder. The product uses OAuth 2.0 for authentication and AES-256 encryption for all data in transit and at rest. Recordings are never stored on RecordFlow servers.